Occupancy Data for the Masses

Rightsize your office by implementing an effective occupancy data and monitoring system

Office experience

As businesses continue to adapt to the new reality of hybrid work, many are facing the challenge of reducing office space while still providing employees with the best possible experience. With office space becoming scarce in popular areas, and the cost of real estate on the rise, finding the right balance between reducing costs and maintaining employee satisfaction can be difficult. One way to achieve this balance is by implementing an effective occupancy data and monitoring system.

occupancy data with Haltian Thingsee PRESENCE sensor in a phonebooth

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Desk occupancy refers to how workstations in an office space are used or occupied by employees over time. Monitoring and optimizing desk occupancy has become increasingly important for organizations, especially with the rise of hybrid work models, where employees may split time between working in the office and working remotely. Key factors are:

  • Office Space use efficiency: Measuring desk occupancy helps companies understand how much office space is actually being used. Many organizations find that desks are often underutilized, leading to wasted space and costs. Accurate occupancy data allows for better space planning and can help reduce unnecessary real estate costs.
  • Hybrid Work Models: With more flexible work arrangements, such as remote and hybrid work, desk occupancy fluctuates daily. Employees no longer need dedicated desks but may instead share spaces through “hot desking” or “desk hoteling” systems, where desks are booked on demand.
  • Technology Integration: Modern tools like sensors, occupancy software, and booking apps help monitor desk use in real-time. These technologies can track when desks are being used, providing valuable data for optimizing office layouts and improving employee experiences.
  • Employee Preferences: Some employees may prefer quieter or more collaborative areas, affecting occupancy in certain parts of the office. Understanding these patterns helps managers make adjustments to the workspace, offering the right mix of private and shared areas.
  • Health and Safety Considerations: Especially post-pandemic, maintaining appropriate social distancing and sanitation measures is crucial. Monitoring desk occupancy ensures that office spaces are not overcrowded, helping maintain a safe working environment.
  • Environmental Impact: Efficient desk occupancy reduces the need for excessive energy consumption. Lowering the number of desks or optimizing their use can cut down on heating, cooling, and lighting in underused areas of an office.